Search, preview and manage every file across Microsoft 365 from one app
DocSearch unifies search and content management across OneDrive, SharePoint and Teams. Find files, list items, sites, images, emails and chats, preview them in place, and manage sharing, permissions and metadata all without leaving a single interface.
One search, every content source, zero context-switching
DocSearch is a robust SharePoint application that optimizes search and content management across OneDrive, SharePoint and Teams. It streamlines file management and lets you work with SharePoint list records from any site or Team all from a single place.
Consolidated content. Define your primary lists and libraries for direct access, then search across every environment you can reach. Results appear in one clean interface where you can view content and manage sharing and permissions seamlessly.
Continuous preview. Documents, images, list items and emails are always previewable in place, so you can review the content you need without ever navigating away from your results.
Time back in your day. Centralising retrieval, management, sharing and collaboration in one app removes the constant hopping between OneDrive, SharePoint, Teams and Outlook.
Built for large libraries and precise, runtime filtering
Searching vast content is hard. DocSearch lets you define custom refinement filters and act on results directly especially valuable in high-volume libraries.
1 · Custom refinement filters
Define your own refinement filters to cut through large libraries, setting runtime filters on metadata effortlessly.
- Any field type filter on lookup, choice and managed-metadata fields.
- Auto-loaded values each field loads all its possible values for precise filtering.
- Runtime control change refinement fields whenever you need them.
2 · Multiple lists & libraries at once
Select several lists or libraries and work with them together no navigating each one separately.
- Combine sources search across many lists and libraries simultaneously.
- Switch anytime change the main list or library on the fly, even from a different SharePoint site you can access.
3 · Permissions & sharing from the results
Change permissions, share content and work with previous versions right from the search results without going to the source location.
- Manage access set item and document permissions in place.
- Share instantly create shareable links and send to the right people.
4 · Metadata management
Open and edit metadata, review previous versions and jump to destination folders with ease.
- Edit in place person fields, managed metadata, lookup fields and sensitivity labels.
- Full context see every field of the selected library or list.
5 · Universal search
Retrieve results from specific libraries and lists, or search across emails, chat messages and personal contacts and open the original location with one click.
6 · Version history
View and use previous versions of documents and list items, see exactly what changed in each version, and restore an earlier one when needed all without leaving the app.
One search, results grouped by exactly what you're looking for
Depending on the result type, you get the right actions for viewing and managing it across eight dedicated views.
All
Files, list items, folders, sites and image names in one unified view across every accessible source.
Files
Just files, with preview enabled open and work with documents directly, without leaving the app.
Folders
Every matching folder, with one-click navigation to explore document structures.
Sites
All SharePoint sites matching your search, with instant navigation to the ones you can access.
Images
Preview thumbnails and full images, then jump to their original locations.
Emails
Emails found across your mailbox, with navigation straight to the conversation in Outlook.
Chat messages
Teams chat messages surfaced in search, so key decisions are one click away not buried in history.
Persons
Find people and groups across your organisation to connect with the right person fast.
Up and running in three simple steps
Straightforward setup configured once by someone with app-install permissions, then ready for everyone.
1 · Select the list
Choose the list from the Team where the app is installed. You can change the main list or library later, even from a different site. This initial target is defined by personnel with the permissions to install apps.
2 · Choose search fields
Select the fields to search on. Each automatically loads all its possible values lookup, choice or managed metadata becoming the refinement fields that filter your results efficiently.
3 · Define editable fields
Select which fields should be editable (or choose "Select All"). After installation, users see the selected fields and can use the refinements to target searches within the chosen list or library.
Everything it supports and the suite it belongs to
Supported environments
Search across
Preview
Core features
- Change search refinement & editable fields, with administrator field locking
- Change permissions, share items, download files and create shareable links
- Navigate to the original location and see changed versions
- Edit all non-read-only metadata term sets, persons and lookup fields
- See every field of the selected list or library; change the selection anytime
- Graphical representation of the results
Install DocSearch straight from Microsoft AppSource
DocSearch installs directly into your Microsoft 365 tenant no infrastructure to set up and nothing to migrate. Add it once and your teams get unified, permission-aware search across SharePoint, OneDrive, Outlook and Teams.
Everything runs inside your own tenant, using the permissions your people already have.
Get DocSearch Now
Download DocSearch directly from Microsoft AppSource and transform how your teams find content.
DocSearch is one piece of a connected Microsoft 365 suite
Part of the Meta‑365 suite
pEntities Platform
Turn contracts, cases, HR records and projects into living workspaces inside Microsoft Teams. Every record carries its documents, emails, tasks and approvals in one place, with a domain AI agent that reads the data you already own and surfaces the risks and next steps that matter.
Explore →PShareEmail
Save Outlook emails straight to SharePoint, OneDrive or Teams and share them to the right channels in a couple of clicks. Attachments, metadata and conversation context are preserved, so important correspondence lands where your team can actually find and reuse it.
Explore →Search Assistant
Find and act on the right content faster, with an assistant that works in the flow of your Microsoft 365 tools. Ask in natural language, get answers drawn from your own tenant, and jump straight to the file, email or record you need right where you already work.
Explore →Workflow Automation
No-code workflows that trigger on your own Microsoft 365 data and run themselves. Build multi-step approvals, notifications and scheduled routines that react to changes across the suite automating the repetitive work your teams do every day without writing any code.
Explore →Frequently asked questions
What can Meta-365 do that native SharePoint cannot?
Meta-365 adds word-level version comparison, permanent redaction, annotation, check-in/check-out with a full audit trail, records and retention management, and document-expiry alerts across multiple libraries, which native SharePoint does not provide out of the box.
Can I redact documents inside Microsoft 365?
Yes. Documents can be annotated and permanently redacted in place, with PurView sensitivity labels applied, without exporting the file to a third-party tool.
Does document content leave my tenant?
No. Meta-365 runs as a managed application inside your own Microsoft 365 tenant, so documents, emails and records stay in your existing SharePoint, Outlook and Planner. There is no migration to a vendor cloud and no new data silo to security-review.